An efficient workplace relies heavily on the email system. That is, having a decent inbox and keeping it organized is crucial because email is used by nearly every organization nowadays. Several organizations have recently made the Outlook to Gmail migration to take advantage of features like professionally designed email response templates and multiple other functionalities. 

This change suggests that a large number of forward-thinking companies whose primary method of communication is email are reevaluating their commitment to Outlook and investigating efficient ways to migrate to Google Workspace.

This technical write-up will take you through some of the more accessible and most commonly used solutions to transfer emails from your Outlook account into Gmail securely. So let’s start by exploring some of the ways to make the migration hassle-free. 

What makes it essential to migrate from Outlook to Gmail?

Gmail has found its place in the top 3 leagues of cloud-based emailing services. It has many advantages over Outlook, and to check them, kindly take a look at below:

·         Google Workspace integration with the Gmail service has now provided the accessibility of multiple applications such as Google Drive, Calendar, and many more, which promote better collaboration.

• Working with Gmail is way easier than using the traditional email client. Gmail has one of the most intuitive user interfaces, making working operations easier for Gmail users.
• Another important aspect that attracts many users towards the process to migrate Outlook emails to Gmail is the capability to store 15 GB of data. Users can also easily share the document with others.
• Gmail comes with a label option through which users can categorize/organize their email in a structured manner.

These all bring users a better experience, making them migrate Outlook to Gmail, but most users get confused while searching for the solution. 

Methods to Transfer Outlook Emails into Gmail

Millions of users use both Outlook and Gmail across the globe; however, due to the specific set of requirements, many of them look for Outlook to Gmail migration, so we have come up with a few solutions that users need to look at them.

Solution 1: Using the Gmail Import Functionality

This option allows users to transfer Outlook to Gmail and to make them easily understandable; we have listed step-by-step procedure to transfer data securely:

• Open your Gmail account using login credentials such as email id and password. After entering the details, click on Next.

• Now go to the setting gear icon from the top-right. Here click on see all settings option.

• Afterwards, in the Settings window, kindly select the third tab, Accounts and Import, and then click on Import from another address.

• Enter the email address associated with Outlook. After that, click on the Continue button.

• Now you need to go to the email account you mentioned earlier to accept the import request. Once done, and then hit on Continue.

·         A pop-up message will appear where you only just need to click on the Ok.

After following the above steps, you need to specify the desired import option. Make sure to include emails while selecting the options. Click on Start Import to initiate the Outlook to Gmail migration process. The time it will take will solely depend upon the data.

 Solution 2: Using Outlook Export/Import Option

This solution would require users to undergo multiple phases. First, you need to export the required emails into a PST file, and the complete process has been explained below:

• Launch the Microsoft Outlook application on the system.
• Go to the Outlook menu and select File.
• First, click on Open & Export and then Import/Export.
• In the Import/Export wizard, choose Export to a file option and press the Next button.
• You will be given two options to save the Output file. Choose the Outlook data file option and click on Next.
• Kindly pick up the required folder where you need to migrate them into Gmail. 
• Choose the location where you want to store the PST file.

Once you get the PST file, then the next process would be to import it into Outlook. However, this method to migrate Outlook to Gmail requires you to enable IMAP in your Gmail account. After enabling the IMAP in your Gmail account, follow the steps shared below:

• Open Outlook, and from there, go to the file menu.
• Select the Open & Export option, which will open a new menu where you need to click on Import/Export.
• The Import/Export wizard makes you select only the import from another program or file option. 
• In the Import, a File wizard, select the PST file option and click on Next.
• Click on the browse button to select the PST file. After that, click on Next.
• Now you can select any particular folder to migrate; otherwise, select import items into the same folder option and click on Next. 

So, this is the second manual Outlook to Gmail migration method which users can employ. However, these two methods somehow fail in a few non-avoidable circumstances. To eliminate the risk factor while you look to transfer Outlook to Gmail, users can go with a professional solution.

A Perfect Solution to migrate emails from Outlook to Gmail

Shoviv IMAP to IMAP Migration Tool is a well-known solution that makes it possible to directly transfer the complete data from the Outlook account into Gmail. This software eliminates the requirement to go with double-phase migration. Also, its GUI is well designed, and novice users can use it quite smoothly.

This Outlook to Gmail migration tool allows users to connect between Outlook and Gmail in fewer steps easily. Some of the software features that play an important role in customizing the migration will be the job scheduler, data filter option, and many others. However, its incremental export facility is the key feature that comes into play when the user needs to resume the process to transfer Outlook emails to Gmail.

A quick way to export Outlook emails into Gmail

• Before starting the migration, it is a must for users to create a connection between Outlook and Gmail software.
• After making a connection, click on Migration Job, which will open a new dialogue box. 
• Enter the name for the Outlook to Gmail migration project. Add the source and target with the help of Add Source and Add Target, respectively.
• Now you can map the mailbox with the help of the Map mailboxes option. If you have multiple mailboxes, you can use a map using the CSV option.
• The data filter option comes, so the user can now select the data based on various filter criteria. 
• Users can also schedule the migration periodically with the help of the job scheduler option. Users will be given three options daily, weekly, and monthly.
• The software will now start transferring all the selected data into Gmail. 

Summing Up

We have explored several ways to move Outlook data to Gmail safely. But not all methods suit every individual because of their complexity. However, we have also discussed professional software which will make the Outlook to Gmail migration by taking lesser time than the manual methods. Nevertheless, examining the requirement before selecting any particular migration strategy is equally important.